PARENTS

Responsible for all the activities related with organizing the Swim-a-thon event.

• Interaction with Swim Ontario to setup the website for the event
• Attending Webinar to understand how the fundraiser works
• Sends communication to all parents regarding the fundraiser
• Interact with the coaches to set the Swim-a-thon event

Responsible for ordering and distributing the apparel for the team.

• Interact with Apparel vendor(s) to place orders and pick up  the merchandise.
• Send communication to parents for new orders
• Collect money from parents for each order
• Distribute  apparel to the swimmers/parents
• Maintain inventory of apparel
• Interact with board members to report on activities

• Interact with Swim Ontario and OSOA (Ontario Swimming Official association)
• Communicate with Parents regarding their participation as officials
• Maintaining  a list of  Swimming Officials for the team

Responsible for providing food and drinks for fun meets.

• Interact with the coaches to know on what day(s) the fun meets will happen.
• Order the  food for the event
• Pick-up /receive food on the day of the event
• Organize distribution of food to swimmers and parents

Responsible for providing prizes for fun meets.

• Interact with the coaches to know on what day(s) the fun meets will happen.
• Purchase prizes for the meet
• Distribute  prizes on the day of the event

 Responsible for officiating during fun meets  as timer.

• Interact with the coaches to know on what day(s) the fun meets will happen.
• Attend  training for officials (usually just before the  meet)
• Officiate during the fun meet

Responsible for coordinating one of the events organized by the team.

• Send communication to parents regarding the event (Meet &Greet, Christmas, end year)
• Make reservations and secure an appropriate venue for the event
• Recruit more volunteers as needed
• Select and purchase the food for the event
• Pick up the food and other supplies
• Organize  event room
• Coordinate serving of food
• Coordinate the clean up of the venue after the event

Responsible for preparing and submitting the town grant application documentation.

• Interact with the town to understand when the deadlines for the grants are.
• Review requirements for the grant
• Prepare and submit the grant application

Responsible for coordinating the logistics for the team participation in Division III

• Hold meetings with parents to plan activities
• Recruit more volunteers
• Make hotel reservations
• Plan meals
• Buy/Prepare meals
• Secure a suitable room for delivering the meals

Supports the board by providing feedback and taking care of small action items.

• Attend board meetings
• Provide feedback
• Execute small action items

As member of the board this position:

• Creates agendas for board meeting
• Attends board meetings
• Produce board meeting minutes
• Takes care of making phone calls as necessary during the day
• Serves as a liaison with the town and E.C. Drury

Responsible for identifying and contacting possible team sponsors to close sponsorship deals with them.

• Meet with the board to define a sponsorship strategy
• Create the required sponsorship documentation
• Recruit more volunteers as needed
• Meet with possible sponsors
• Report progress to the board